TooManyGames mission is to bring an enjoyable weekend to all attendees. Our event strives to ensure the safety and inclusion of all attendees. Please read on below for our convention policies.

Updated: 3/1/2023. By accepting a badge to an event run by Level 4 Event Management Inc. (TooManyGames, Game Swap, Gifts for Gamers), you agree to abide by and follow the convention policies listed below. Failure to follow below convention policies could result in your badge being revoked.

Code of Conduct

  • No Drugs or Alcohol Permitted
  • No Smoking or Vaping
  • No Cheating, Theft, or Assault
  • ZERO-TOLERANCE POLICY

Harassment Policy

TooManyGames is dedicated to providing a harassment-free con experience for everyone, regardless of gender, gender identity, sexual orientation, disability, physical appearance, race, age, or religion. We do not tolerate harassment of convention participants in any form. Convention participants violating these rules may be sanctioned or expelled from the convention (without a refund) at the discretion of the organizers.

Harassment Includes:

  • Verbal comments that reinforce social structures of domination related to gender, gender identity, sexual orientation, disability, physical appearance, race, age, or religion;
  • Sexual images in public spaces;
  • Deliberate intimidation, stalking, or following;
  • Harassing photography or recording;
  • Sustained disruption of talks or other events;
  • Inappropriate physical contact;
  • Unwelcome sexual attention;
  • Advocating for, or encouraging, any of the above behavior.

2023 Cosplay / Cosplay Weapon Rules

  • Please keep costumes PG13, our event is a family friendly event
  • Shoes must be worn at all times
  • No costumes may be realistic depictions of law enforcement or current military uniforms or have the words: POLICE, SWAT, FBI, DEA, CIA or any other official government agency names or initials on them
  • All weapons will be reviewed and inspected before you enter into the event
  • All bags will be searched upon arrival
  • No Live Steel – including swords, bayonets, and knives (sheathed or not), star knives, metal armor, any objects made of metal that have an edge (sharp or not)
  • No Projectile Weapons of any kind – including but not limited to – airsoft guns, bb guns, pellet guns, crossbows, dart guns, blowguns, water guns, pistols, stun guns, and tasers. Exception to the rule is guns with an orange non removable tip and if they have no movable parts.
  • No Real Bows or authentic arrows
  • No Nunchaku – of any kind will be permitted. A nunchaku is defined as two sticks with a short chain or rope in between.
  • No explosives or chemicals – of any kind including, but not limited to: sparklers, smoke powder or fireworks.
  • If the item is illegal in the State of Pennsylvania, it is illegal inside of the Greater Philadelphia Expo Center.
  • If you have any questions about our weapons policy, please email info@toomanygames.com.

COVID-19 Safety Procedures

Masks will not be required for the show. Proof of vaccination and/or negative test are not required for admission. 

Level 4 Event Management Inc. cannot prevent you from becoming exposed to, contracting, or spreading COVID-19 while participating in our events. It is not possible to prevent against the presence of the disease. Therefore, if you choose to participate in our events you may be increasing your risk of contracting or spreading COVID-19.

ASSUMPTION OF RISK: I have read and understood the above warning concerning COVID-19. I hereby choose to accept the risk associated with COVID-19.

WAIVER OF LAWSUIT/LIABILITY: I, as well as all my employees and volunteers, hereby release, indemnify and hold harmless forever and waive my right to bring suit against Level 4 Event Management Inc. and its owners, officers, managers, employees, volunteers, vendors, guests, musicians, and anyone in connection with Level 4 Event Management Inc. / TooManyGames.

Photography Policy

By entering the convention center you grant TooManyGames / Level 4 Event Management Inc. a non-exclusive, royalty free, limited license to use my name, likeness, image, photograph, voice, video, and other information (collectively, “Likeness”), in any media platform or format whatsoever, and to distribute, broadcast and exhibit these without charge, restriction or liability.

Badge Refund

We do not offer refunds. If you would like to sell your ticket, give your ticket to someone else, contact us and we will update the information on the ticket and issue a new ticket. In the event that our event is cancelled due to COVID-19, you will receive a full refund or the opportunity to transfer your ticket to a future year.

Vendor Policies

Set Up/Tear Down
Vendors may pull their vehicle up to any of the loading bays or the main entrance to begin setup at {we’ll let you know when}. Vendors are 100% responsible for their own setup and tear-down. TooManyGames will attempt to make reasonable help available if our staffing permits. The Greater Philadelphia Expo Center does not supply hand carts or other means to transport merchandise, please make sure you bring what you need to move your gear. You may customize your area as you see fit, adding shelving, displays, pipe and draping, etc… as long as it fits within your designated area and does not interfere with other surrounding vendors. Any extension cords which run outside your designated area must be taped to the floor to prevent tripping hazards. You may begin tear-down of your space at a little before we close, the show ends at 5PM on Sunday. All vendors must be out of the expo center by 9pm on Sunday.

Electricity
If you purchased electricity for the show, when you arrive at your space their should be a power drop in your area. If there is no power, please see a staff member at registration.

Showcase Rental / Show Services
During setup if you have ordered showcases, carpet, or any other show services see SHOW SERVICES in the back of the hall (there will be a sign saying show services). They will be able to locate your items. They will also be responsible for holding shipments in advance (see Holding Advance Shipments below).

Adult Materials Policy
TooManyGames is an all-ages event, as such we ask that any vendors who make available the sale of adult merchandise (whether it be games, movies, cartoons, comics, etc…) keep it out of the view of children. If we are informed that you have adult merchandise out in the open where children have access you will be reminded ONCE about our adult materials policy. If there are any further complaints the material must then be packed away and will no longer be permitted to be sold. IF YOU SELL ANY ADULT MATERIAL TO ANYONE UNDER THE AGE OF 18 YOU WILL BE REMOVED FROM THE CONVENTION WITHOUT A REFUND! Event staff will make the final determination of what is deemed appropriate and what is deemed adult material.

Bootleg/Grey Market Policy
TooManyGames does not permit the sale of any bootleg/pirate merchandise at the convention. This includes but is not limited to:

  • copies of games released in the US
  • roms and emulators not licensed for distribution
  • digital or physical copies of manuals or guide books
  • mod chips
  • consoles modded to play bootlegs
  • copies of movies
  • copies of CDs
  • compilations of copyrighted materials
  • flash memory cartridges for current generation systems

Any person found selling this merchandise will be given one warning. If there is a second incident you will be required to leave the convention without a refund.

 

Vendor Photography Policy
Photography and video recording is welcome in all general areas of TooManyGames. It is the responsibility of the artists to notify attendees that photography is not welcome in their area by having a highly visible sign somewhere in their area. If attendees do not heed an artist’s request to abstain from photography of their artwork then it is the artist’s responsibility to contact TooManyGames staff about the issue.

 

Weapon Policy
TooManyGames understands the needs for cosplayers to have character accurate weapons for their costumes and collectors to have new and interesting items. TooManyGames does allow weapon sales at the event. Both vendors and attendees have to follow the same weapon policy. No sharpened/live blades are permitted at the event (which includes swords, throwing stars, throwing cards, etc…), no chemically propelled guns (ie: real guns), no projectiles, or any other item which may be considered dangerous. When building your display please keep in mind that TooManyGames is an all ages event and children will be walking around the show, please keep dangerous items out of the reach of children. Airsoft guns are permitted for sale but are REQUIRED to have the painted orange safety tip on them. This is standard Pennsylvania law and anyone who does not follow this will be subject to removal from the show without a refund. Sale of the air canisters, projectiles, or ammunition for airsoft guns is prohibited. Following any weapon sale it is the responsibility of the vendor to inform the customer that weapons are not allowed to be opened in the Greater Philadelphia Expo Center. All weapons purchased by attendees must be placed in their vehicle or taken to their residence, hotel room, etc. All weapons must be packaged securely, boxes must be taped securely shut and blades must be properly wrapped. Copies of the weapon policy will be made available to any vendor selling weapons at the show. They must be prominently displayed for customers to read.

 

Food and Drink Policy
The Greater Philadelphia Expo Center will be providing food and drink sales from their on-site concession room. The sale of food and drinks by vendors is permitted only for novelty or collectible items and not for consumption.

 

Holding Advance Shipments
The Greater Philadelphia Expo Center does not hold merchandise that has been shipped ahead. If you need to ship something to the convention center please reach out to info@toomanygames.com and we can put you in touch with our decorating service who can do this for you.

 

Vendor Run Events & Crowd Control
Vendors and exhibitors are not only allowed to run events at their area, it’s encouraged! If you intend to hold an event where a large number of participants are expected we need to be informed when you book your area. Event staff needs to be informed 30 minutes prior to your event beginning that it will be starting. If a large crowd forms that blocks the aisle or nearby vendors the crowd will be instructed to disperse or your event may be canceled.

 

Vendor Cancellations and Refunds
Simply put, there are no refunds. Your payment is a promise to participate in the event. Cancellations are not only a disappointment to us but to attendees who expected you to be at the show.

 

Greater Philadelphia Expo Center Policies

  • No one may paste, nail, tape, or otherwise attach to walls, floors, ceilings, columns, partitions, or trim of the exterior or interior of the expo hall or any equipment furnished by the expo hall any bills, signs, floor coverings, double-faced tape, self-adhesive stickers, badges or other articles.
  • No one may drill holes or place any nails, hooks, tacks, screws, or any other items into any part of the expo hall or any equipment furnished by the Greater Philadelphia Expo Center.
  • No advertisements, signs, billboards, or other visual media devices shall be placed outside of, or attached to, the exterior or interior of the building.
  • No handbills or the like may be placed on the windshield of any vehicles located in the Greater Philadelphia Expo Center parking lot.
  • Gambling is prohibited.
  • Smoking is not permitted in the expo hall.
  • Helium or other lighter-than-air inflated balloons are not permitted inside the expo hall.